Document Management Software

5 Best Document Management Software

 September 7th, 2011  Brothersoft Editor

Document management is not a new concept in office management. Till the ancient times, people are managing documents for future use. Reducing paper documents, making office paper-free and making the management system automated are the new concepts. It is not something hard and difficult as space technology. In Computing, document management software (DMS) is a computer system used to process, track and store electronic documents and/or images of paper documents. With the help of good document management software it is very easy to build a fully automated document management system. Selecting the right document management software from a huge collection is always perplexing. To reduce your labor, I have made a list of best document management software after some research.

1. Content Central

It is a browser based document management software system. Besides, it provides the benefits of a document imaging system. So, by installing Content Central you can get the benefits of document management as well as document imaging. An authorized user interacts with the application using a standard Web browser after installing the application on a Microsoft Windows server. It contains a browser-based capture interface, (Direct Scan), barcoding tool for batch paper capture (QCards), and data-entry interface. You can access locally or from remote locations for archiving and retrieving documents.

Here are the features of content central in short,

• First information finding
• Centralized information
• No risk of losing documents
• Ensure the security
• Central data backup and archiving
• Easy to retrieval
• Indexing
• Integration and distribution
• Accessibility from anywhere
• Easier Maintenance by keeping backup in database system.

2. Xerox DocuShare

It is a complete end-to-end document management solution that enables document management, collaboration, review and approval, and Web publishing. It also supports information sharing at all points of the enterprise by every knowledge worker.

Here are some of its features,

• Supports all file types
• Fast indexing and easy search and retrieval
• End-to-end content capture, processing, and distribution
• Content indexing with meta tagging and also expiration tagging
• Archiving and ruin recovery
• Multi level security- password management, audit and event logging and SSL encryption

3. Becker

Aim of this document management software is simple, making your business more efficient and profitable. It includes data capture software, document scanning software and forms processing solutions to reduce your labor, costs and time. It also provides fast and secure electronic document storage, archiving, management and retrieval system. Above all, it is a web based document management system.

4. EZContentManager

EZContentManager is flexible, affordable, straightforward to implement and designed to simplify the management of documents and files. Documents are instantly accessible from any location via the internet or your network. It comes with familiar buttons and icons that will help you to be productive immediately without any tutorial. With the software you can manage, securely, the whole lifecycle of your document, from creation and use to final disposition.

The software will provide you the following benefits,

• Reduce cost
• Improves worker efficiency
• Accelerates cycle times
• Demonstrates compliance to both legal  and regulatory requirements
• No user training required

5. Version One

It is an award-winning paperless office solution. It enables automatic document scanning, recognition, storage, archiving, retrieval and delivery directly from your accounting/ERP system. This document management software replaces paper-based process with electronic procedures of eliminating the printing, posting and manual filing of paper documents. The software will drive significant cost savings across your organization by making a seamless integration into your all major Accounting and ERP systems. Unlike other document management software that only cuts paper, making good environmental sense, it makes good business sense, forming a convincing proposition for any type of organization.

In the technology era, companies in all sizes produce a huge amount of information and process and manage the information is decisive. In this regards, companies have to choose appropriate DMS system in based on what they needs for their information or document process.

This guest article is written by Rifat Rahn